CCPS Release Notes - May 2024 (v.2.2)

Introduction

We're excited to introduce the newest updates and enhancements that aim to streamline workflows and enhance overall efficiency. Users will find details on a range of new features, optimizations, and fixes designed to address user needs and feedback.

Overview

In this release, we've prioritized improvements to:

Filter and display key data fieldsWith advanced data filtering options, users can tailor search parameters to match their exact needs. Data display updates will facilitate faster access to relevant data and improve decision-making processes.

Add helpful links to the navigation menuThe new menu navigation includes links to frequently-used features and information. This enhancement enables users to navigate between different modules and functionalities more efficiently, and access  relevant information where it is needed most.

Impacted Users

Fixed Issues

Uploading Documents for Clinical Requirements

Users will no longer encounter error messages when attempting to upload or save documents to clinical requirements. Users can now confidently upload, add and save documents without disruption, facilitating efficient documentation and compliance within your workflows.

Enhancements

My Account Management

The My Account link on the top right of the screen allows users to update their First Name, Last Name, Phone Number, and change their password. Passwords must meet these security requirements:

• At least 8 characters long.
• At least 1 Uppercase letter.
• At least 1 Number.
• At least 1 Special character from !@_#^&*.?:

Note: email addresses can only be updated by CCPS Support. Please reach out to support@centralizedplacements.org to request an update to your email address in CCPS.

Global Filter for Rotation Periods

The global rotation filter on the left-hand navigation empowers users to streamline work in CCPS by applying a rotation period selection across various views and screens. When users navigate through CCPS, the rotation period selection persists and promotes uniformity and ease of use.

Course Information Now Displayed in Placement Request Screen

With this update, users can view course details—including course number, title, start date, and end date—directly within the various steps of submitting a new placement request. This eliminates the need to navigate back and forth between screens to retrieve instructor or course information. The additional information streamlines the request process and ensures alignment with course requirements.

Selected Placement Request Numbers and Related Information Linked

Selected placement request numbers are now prominently displayed at the top of the placement request window for historical requests. Users can simply click on a placement request number to access related information. This enhancement eliminates the need for users to navigate through multiple screens to retrieve request details, saving time and effort.

Changes to Past Requests

To ensure the integrity of past requests users will now only be able to make changes to past requests if the request remained in the submitted status. In the Assigned, Paused, and Closed Placement Request modules, a pop-up alert will appear when  a user attempts to make changes to placement requests with dates that are in the past. This change is designed to enhance data integrity and ensure that records remain accurate and consistent within the system.

Community Benefit Report Rotation Period

Users now have the flexibility to select either the rotation period or a specific date range when generating community benefit reports. This improvement eliminates the need to separately select both parameters, streamlining the reporting process and enhancing overall usability.

Whether your reporting needs are better served by defining a rotation period (e.g., quarterly or annually) or selecting a custom date range, our system now accommodates both preferences. This flexibility empowers you to tailor your reporting approach to suit your organization's specific requirements and reporting cycles.

Implementation

These updates are designed to enhance your experience and efficiency. We appreciate your feedback and are here to support your needs.