CCPS Release Notes - May 2024 (v.2.2.2)

Introduction

This release focuses on improving the look and feel of CCPS and incorporates a more efficient and user-friendly experience, addressing user feedback and improving overall system functionality.

Overview

There are several enhancements and new features included in this release that will improve user experience and functionality. Key highlights include:

• Enhanced notifications
• User interface improvements
• Functional updates
  • Phone Number Text Fields
  • Placement Request Screen Enhancements
  • Enhancement of Upload Process for Affiliation Agreements 
• Bug fixes

Impacted Users

Providers, schools and system administrators will be impacted by these changes. 

Enhancements

Users will find the following enhancements in CCPS:

Enhanced Notifications

The enhanced notifications feature introduces a new notification bell icon for better visibility of alerts. Users will see the notification icon in the top left hand corner of the screen above the main menu. 

Error Messages

We continue to review and update error messages throughout the system to clarify workflows. This release includes updated error messages on the Cohort Request and Preceptor Requests pages.

User Interface Improvements

Updates to the look and feel of CCPS will make navigation and usability smoother and more intuitive. 

• Scroll feature for drop downs

• Calendar Placement Report visual presentation improved

• Courses, instructors and preceptor lists are now organized alphabetically

• New program type list for Allied Health placements

• Assign students screen now displays rotations in numerical order by placement request ID number

• Removed requirement to click save twice on the Locations page when adding, changing or removing an availability 

Phone Number Text Fields

Phone number formatting defines the area code and 7 digit phone number information. Users now also have the ability to include both office and mobile numbers, ensuring that all relevant contact details are easily accessible.

• Area code and mobile entry fields
  

Placement Request Screen Enhancements

• Several improvements have been made to the placement and request management features. The Preceptor request screen now allows for assigning students and adding shifts and days, providing greater flexibility. Submitted Placement Requests can now be edited to adjust the number of students or change start and end dates. The Cohort Placement Request screen includes new sorting options by department, unit, or location. Additionally, an Availability ID column has been added to the availability grid, with each ID number linked to its detailed information for easier tracking and reference within the placement requests screens.
• Enhanced Preceptor request screen: option to assign a student, and add shifts and days

• Enhanced Submitted Placement Request options (edit the number of students or start and end dates)

  

• Cohort Request screen now includes option to sort by department, unit or location 

  

• Availability ID column is now included in the availability grid 
• Availability ID number is now linked to the availability details

Enhancement of Upload process for Affiliation Agreements 

We've streamlined the upload process for Affiliation Agreements to improve efficiency and accuracy. When a regional administrator uploads an affiliation agreement, the system now automatically selects and locks the provider or school, reducing the chances of errors and ensuring that the correct organization is always chosen. This enhancement simplifies the workflow and enhances the overall user experience.

Bug Fixes

• This update addresses several important issues that limited functionality. The All Placement Requests Report now functions correctly, with a new limit of selecting up to 5 schools to prevent report failures. Availability at a location that has been assigned can no longer be changed without prompting the user to review associated placement requests. Additionally, provider users are now restricted from editing instructor details on assigned, paused, closed, cohort, or preceptor requests screens, ensuring that only school users can make such modifications. These fixes aim to improve system reliability and workflow efficiency.
• The All Placement Requests Report was fixed to remove the report failure notification when all schools were selected, and is now limited to five schools.
  
  
• Availability at a Location can not be changed if it has been assigned. The system will now prompt the user to review the placement requests that are assigned to that availability.
• Provider users can not edit instructor details for assigned, paused, closed, cohort or preceptor requests screens. Only School users can modify instructor details on the requests screens. 
  

Implementation

From streamlined user interfaces and enhanced notification management to improved reporting capabilities and bug fixes, these updates aim to make your workflow smoother and more efficient. We remain committed to delivering a robust platform that meets your needs and exceeds your expectations. Thank you for your continued feedback and support as we strive to provide you with the best possible experience.